Motorbike paperwork, and what to do when some of it is missing
Paperwork is the cheapest way to protect your price. A thin history file does not stop a sale, but it changes the number, so it is worth knowing what a dealer looks for.
The V5C registration certificate
The V5C shows the registered keeper and the bike's recorded details. A buying dealer expects it to be in your name and to match the bike in front of them.
If it is lost, apply to the DVLA for a replacement before you sell. It takes time, so start early rather than at collection.
Being the registered keeper is not the same as legal ownership, which is why a dealer will also ask about any outstanding finance.
Service history and invoices
This is where money is won or lost. Stamps are good, but invoices are better because they show exactly what was done and when.
On anything with a cam belt, valve clearance schedule or known weak point, evidence that the work was done is worth real money to the next buyer.
A boring folder of invoices is often worth more than a fresh set of tyres.
MOT history and keys
- A current MOT removes an immediate cost and any doubt about condition.
- Old MOT certificates and advisories quietly corroborate the mileage story.
- Both keys. A missing second key is a real replacement cost on a modern bike with an immobiliser.
- Owner's manual and any dealer or aftermarket security documents.
When documents are missing
Say so up front. Dealers price a known gap sensibly, and they price a surprise harshly.
Offers on FROTL are made on the basis of your description, so if the bike or its paperwork differs materially from the profile, a dealer can re-appraise on collection. Honesty in the profile protects the offer you were given.
Bikes with no registration on record
Some bikes cannot be looked up: an import awaiting registration, a machine registered abroad, a track or competition bike that was never road registered, or a project that has been off the road for years.
You can still list one. Instead of a registration, you enter the make, model, engine size, year and frame number by hand, with guidance on where to find each of them, and you tell us why there is no registration.